Do These 6 Things to Improve Your Productivity

Improving productivity always seems to be on our to-do lists, yet our lists seem to be getting longer and longer. Here are 6 ways I’ve improved my productivity and managed my time better.

#1) Do the Most Important Thing First: Most of us are most productive when we start our day. Therefore, it makes sense to do the most important thing first. If we waited until later, it will weigh on our mind and whatever we are currently working won’t get the attention it deserves. It is important to note that this doesn’t necessarily mean in the morning. If you start your day at 6 pm, then that is when you should your most important tasks.

#2) Work in 15 Minute Blocks: This is one of my favorites. Simply decide how many blocks of time you need to complete a task. Then eliminate all distractions: phone, e-mail, co-workers. It’s important that each block operate uninterrupted. If you need multiple blocks to complete a task, schedule a break in-between. Learn to automate as many tasks as possible to save time.

#3) The 2-Minute Rule: If you can accomplish a task in 2 minutes or less, do it. Otherwise, put it in the appropriate slot on your to-do list. I like using a white board for my to-do list. There are apps out there as well, but I guess I’m old school in this manner. I like to see my tasks, on something that is bigger than my hand. With a white-board, my tasks are easy to see and always right in front of me. Keep the most important tasks at the top and work on down.

#4) Start Early: Not all of us are morning people, but studies show that the earlier we start, the more productive we are. I’m sure you’ve heard “the early bird gets the worm” or one of Ben Franklin’s gems “early to bed, early to rise, makes a man healthy, wealthy, and wise.” This one may take some work for us night owls. Remember, it takes four weeks to make something a habit.

#5) Learn to Say “No”! This one is tough for many people. When we say no, for whatever reason, there is usually a follow-up conversation that is often uncomfortable. Your co-worker will usually pull out the “guilt” card or “woe is me.” Don’t fall for it. People are by nature time wasters. Water cooler talk isn’t popular because it adds to productivity. Someone will always ask you to do something. Here is a technique I like to use. Say something like “I’d like to help but I’m kind of busy right now. Can we schedule a time?” It’s nice, succinct, and to the point. The other party doesn’t feel neglected but instead, feels valued because you took the time to care for their needs.

#6) Avoid Multi-tasking: It wasn’t that long ago that multi-tasking was the new rage in productivity. It sounded great on the surface. Get two or more things done at the same time. Who wouldn’t want that? The problem is the opposite happened. Not only were we not getting more things done, we ended up doing less than before. Instead of completing one big task, we weren’t completing any. Focus on one task at a time and move down the list.

I hope these tips help you increase your productivity. Do you have any to add?